How prepared are you when it comes to dealing with increasing expectations for Document Control and Records Management? Knowing where and how to start is often the biggest challenge.
Both public and private sector organizations need to be aware of the value of the information or knowledge that they hold and its potential. As a result, Records Administrators and Information Managers are faced with more complex systems and processes than ever before.
Document Control and Records Management course convey practical methods for identifying and developing the systems of records management and document control that an organization needs.
By the end, each participant will have a plan of action as well as the necessary skills to assist with the development and implementation of an appropriate program for managing their organization’s documents, records, and information.
Many organizations have embarked on implementing Document Control and Records Management systems, with varying degrees of success.
This course is a must for anyone who has a basic understanding of the document and records management and who needs to gain a deeper understanding of some of the techniques and steps involved in designing, implementing and running a document and records management solution, to meet defined business objectives.
This course will provide an in-depth analysis of the key issues and challenges facing those responsible for records and information management in the current business environment.
Real-world case studies will be used to illustrate key points for delivering a successful DRM project which can generate significant business benefits and cost savings.
The Document Control and Records Management program covers all the adopted strategies, tools and latest technologies that are used in capturing, categorizing, managing, storing, preserving and delivering records and documents that are linked with the process of the business.
You might be interested in another Office And Business Administration, Secretarial courses as a next step.
Managing records, documents, and content is the most challenging thing. How will you organize and maintain the records and materials which are already stored in the organization?
Will you use the adopted strategy to meet the set standards, regulations and compliance requirements?
What will be the most reliable method of managing different e-mails, records, electronic information, and websites?
How will you get the desired records and documents at the time of need? How will the process of business management and workflow work with the files and documents that assist in increasing the effectiveness of the organization?
ISO 15489 is known as the standard for the management of the records. It is about having a benchmark for the management of records, having methodology, processes and the subsequent information storage and utilizing a framework for the storing of electronic documents.
This programme is designed to equip delegates with the skills necessary to understand, plan for and implement the Document and Records Management System. The course is product-neutral and highlights the critical issues required for successful implementations, and how to avoid the pitfalls commonly associated with EDRMS systems.
Participants who fully attend this course and complete the test on the last day will receive a Strategic Axis Professional Certificate (SAPC). SAPC certificates are regionally recognized and can be quite valuable when applying for more senior roles within the organization or outside.
The organization: How your information is managed today
Definitions: Understanding what the information terms mean
Document control and records management: Similarities and differences
Identifying its type
Identifying its staff
Identifying its information
Defining information goals for the organization
How to achieve information goals
Defining the purpose
What to include
Objectives of the case
Document Control specifics
Records Management specifics
Identification of documents and records
Critical information, materials, and records
Electronic and physical formats
Document and records lifecycle
Capture and storage management
Storage and handling
Preservation and archiving
Metadata and indexing
Searching and retrieving
Controls and security
The legislation, standards, and regulation
Challenges and problems
Classification of records
Retention and disposition
Laws, regulations, standards and business requirements
Developing a retention schedule
Privacy and protection
Business, historical and preservation archives
Psychology of filing
Communication and collaboration
Creating the information management message
Developing the education package
Sponsorship and guidance from senior management
Information management strategy
Development of a plan to deliver document and records management
Policy and guidance writing
Information asset register
Document control and records management process plans
Risk and recovery: Disaster prevention and continuity planning
Creating an action plan
Designing, implementing and administering specialized systems for managing records
Integrating records management into business systems and processes
Information audit: monitoring compliance
Project and programme planning